Enabling users to subscribe to a page or item

Related topics

You can enable users to subscribe to a page or item so that they can be notified whenever that page or item is updated.

To enable users to subscribe to a page, you must have at least Manage Content privileges on the page.

To enable users to subscribe to an item, you must have at least Manage privileges on the page that contains the item.

Although you can add the subscribe link or icon to any page or region at any time. The link or icon is only visible if the page group administrator has enabled approvals and notifications for the page group.

To enable users to subscribe to a page:

1. Go to the page with which you want to work.

2. Switch to Edit mode.

3. Click in an item region.

   Notes:

   • If the page does not have any item regions, you will need to add a new region to the page and make that region an item region.

   • Even if there is already an item region in the page, you may want to create a new region at the top of the page specifically for the Subscribe link. If the page includes a navigation page, you may want to consider adding the Subscribe link to the navigation page instead of the page itself.

4. In the Built-In Navigation Item Types list, select Portal Smart Link.

5. Click Next.

6. In the Portal Smart Link list, choose Subscribe.

7. If you want to use the default label for the Subscribe link, make sure you select Use The Default Display Name.

   Note: When you select this check box, any value in the Display Name field is cleared.

   Tip: Using the default display name means that the display name will be automatically translated if users view the page in a different language.

8. If you want to provide your own label for the Subscribe link, enter it in the Display Name field.

9. If you want to use an image instead of a label:

   1. Provide the name of the image in one of the Image fields:

      • If you want to upload an image from your file system, enter the image name and location in the field identified by the icon.

      • If you want to use an image that has already been uploaded, enter the internal name of the image (not file name) without a path, for example, 1645.gif, in the field identified by the icon.

      • If you want to use an image from somewhere else on the Web, enter the image URL in the field identified by the icon.

   2. In the Image Alignment field, choose how you want the image to be aligned within the region.

      See Item image alignment for a description and example of the different image alignment options.

10. Click Finish.

    Users can now click the Subscribe link to be notified whenever that page is updated. Subscribing to a page automatically subscribes a user to every item on that page.

Note: Users are notified of changes to pages or items to which they subscribed via the My Notifications portlet. Users must have access to a page that includes the My Notifications portlet. Also, the My Notifications portlet must be set up to display subscription notifications.

To enable users to subscribe to an item:

1. Go to the page with which you want to work.

2. Switch to Edit mode.

3. Click in the region with which you want to work.

4. Click the Attributes/Style tab.

5. In the Available Attributes list, select Subscribe.

6. Click to move the attribute to the Displayed Attributes list.

7. Click Apply.

   Note: It is very important that you click Apply. If you do not click Apply, any changes that you make to the list of displayed attributes will be lost when you click Close.

8. Click Close.

   Users can now click the Subscribe icon () next to any item in the region to be notified whenever that particular item is updated.

   Note: Users are notified of changes to pages or items to which they subscribed via the My Notifications portlet. Users must have access to a page that includes the My Notifications portlet. Also, the My Notifications portlet must be set up to display subscription notifications.

Notes

• If you include a Subscribe link on a page template, all the pages created based on the template will include the link. When users subscribe to the pages, they will receive notifications when the pages and the template itself are updated.

Related topics

Approving an item
Enabling approvals and notifications
Setting up an approval process for a page
Setting up an approval process for a page group
Customizing the My Notifications portlet
Customizing the My Approval Status portlet
Customizing the Pending Approvals Monitor portlet
Setting up expiry notifications for a page group
Subscribing to a page or item

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