Oracle9iAS Portal allows you to manage and control the publishing of content on your portal through the use of approvals. Portal provides a special privilege for approvals, "Manage Items with Approval". Each item (document or file) added or modified by a user with this privilege must be approved before it is published to the portal.
When there is an item that requires approval, the approver receives a notification in the My Notifications portlet. The approver must decide whether to approve or reject the item. If the approver approves the item, a notification is sent to the next approver in the approval process. If the approver is the final approver in the approval process, the item will be published to the portal after it is approved. The approver may also decide to reject the item. If the item is rejected, the approval process is halted even if there are remaining steps (approvers). The item becomes a "rejected" item and no longer appears on the page. After the approver approves or rejects the item, the notification is removed from the My Notifications portlet.
In the notification, the approver can click the subject title to display the approval page. From this page, the approver can view the item, enter comments, and decide whether to approve or reject the item. The approver can also view the approval history of the item.
Notes:
An approver can also approve (or reject) an item directly on its page using the Pending Items: Preview mode.
Page group administrators can approve or reject any pending item in their page groups from Pending Items: Preview mode, or from the Pending Approvals Monitor portlet.
Page or content managers (with the Manage or Manage Content privilege on the page) can approve or reject any pending item on their pages from Pending Items Preview mode, or from the Pending Approvals Monitor portlet.
The Portal administrator can approve or reject any pending item.
You must be one of the current approvers, a page group administrator, or a page or content manager (with the Manage or Manage Content privilege on the page), to approve or reject an item.
If you do not have the appropriate access privileges for the page that includes the item you approved or rejected, you will be redirected to the portal's home page after you approve or reject the item.
Click the item's subject in the My Notifications portlet.
The Approval Notification Details page for the item displays.
Enter your approval comments and click Approve.
When a public or authorized user logs on, the approved item is displayed on the page.
Click the item's subject in the My Notifications portlet.
The Approval Notification Details page for the item displays.
Enter your rejection comments and click Reject.
The item becomes a "rejected" item and no longer appears on the page.
If you are the creator of an item that becomes rejected, the item will appear in your My Approval Status portlet with a "Rejected" status. Also, when you view the page that includes the item using Pending Items Preview mode, you will see that the item was rejected. You, as the item creator, can then edit the rejected item from the Pending Items: Preview mode. After the item is edited, the item is resubmitted for approval.
A rejected item can be deleted by the item creator, the page group administrator, or a page or content manager (with the Manage or Manage Content privilege on the page). The item's status changes to "Deleted". A rejected item that was deleted can be un-deleted. When you un-delete a rejected item, the item's status changes back to "Rejected". Rejected items that are deleted will be purged when all other deleted items are purged in the page group.
Notes:
Page group administrators can also edit rejected items. However, this editing does not change a rejected item's status.
All actions performed on the rejected item appear in the approval history for the item.
Enabling approvals and notifications
Setting up an approval process for a page
Setting up an approval process for a page group
Setting up expiry notifications for a page group
Customizing the My Notifications portlet
Customizing the My Approval Status portlet
Customizing the Pending Approvals Monitor portlet
Enabling users to subscribe to a page or item
Subscribing to a page or item