Checking an item in and out

Related topics

Item check in and check out provides document control for groups of users. When a user checks out an item, the item is "locked" and other users cannot edit the item. Other users can only view the item, not modify it. After the user checks in the item another user can check out the item and edit it. This prevents users from overwriting each other's changes.

Notes:

• To check in and check out an item, you must first enable item checkout.
  

• You must be logged on as a page owner or an authorized user with the appropriate page or item-level privileges.

To check out an item:

1. Navigate to the page that includes the item.

   Note: If you do not see the page that you want to work with, you may not have the appropriate page access privileges. See your page group administrator to gain access.

2. Switch to Edit mode.

3. Locate the item that you want to check out and click beside the item.

4. Click Check-out.

   Note: If this option does not appear, you may need to enable item checkout.

   The item is checked out. Other users cannot edit the item.

Note: While the item is checked out, you can edit the item by clicking next to item. You can also perform many actions on the item, such as hide, move, copy, and expire. Click beside the item to see the list of actions.

To check in an item:

1. Navigate to the page that includes the item.

   Note: If you do not see the page that you want to work with, you may not have the appropriate page access privileges. See your page group administrator to gain access.

2. Click Edit to switch to Edit mode.

3. Locate the item that you want to check in and click beside the item.

   Note: Only the user who checked out the item can check in the item.

4. Click Check-in.

5. Upload the updated item as required.

6. Click OK.

The item is now available for other users to edit.

Notes

• Public users are not aware of checked-out items.
  

• When an item is submitted for approval, the item is automatically checked out so that other users cannot edit it. The item is not checked back in until it is approved.
  
• Checked out items can be copied by users with the appropriate privileges. However, only the user who checked out the item can edit it.

Related topics

Enabling item checkout
What is an item?
Adding an item
Editing an item

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