What is item versioning?

Related topics

Item versioning allows multiple versions of an item to simultaneously exist in the Oracle database. This feature is useful for tracking document changes from one version to the next or for reverting to a previous version if necessary. Oracle9iAS Portal provides item version control for page groups and pages.

Item versioning process

Enabling item versioning involves the following steps:

1. The page group administrator sets the item versioning level for the page group. The options are Audit, Simple, and None. See Setting the item versioning level for a page group.

2. Page designers can set the item versioning level for their pages. The page setting overrides the page group setting, however, item versioning for a page cannot be lower than for the page group to which it belongs. For example, if the item versioning level for a page group is Simple, page owners can set the item versioning level for pages in that page group to Audit, but not to None. See Setting the item versioning level for a page.

3. Depending on the versioning level set for the page group or page, a content contributor who is editing an item can choose between the following options for the new version of the item:

   • Add Item As New Version, but not as Current Version (for Audit and Simple)

   • Add Item As New and Current Version (for Audit and Simple)

   • Overwrite Current Version (for Simple)

   See Changing an item's version control option.

Note: After a new version of an item is saved in the database, Portal ensures that the most current version displays on the page. However, authorized users can change an item's current version at any time.

Item versioning levels

There are three levels of item versioning:

• None: The new version of an item always overwrites the existing item. Portal does not maintain a record of the item's previous versions.

• Simple: When editing an item, the content contributor can choose to:

  • Add the item as a new version, but not as the current version

  • Add the item as a new version, and as the current version

  • Overwrite the current version with the uploaded version

  For the first two options, Portal maintains a record of the item's previous versions.

• Audit: When editing an item, the content contributor can choose to:

  • Add the item as a new version, but not as the current version

  • Add the item as a new version, and as the current version

  For both of these options, Portal maintains a record of the item's previous versions.

Item versioning combinations

The item versioning level at the page level cannot be lower that the level at the page group level:

If you choose this option at the page group level:	These options are available at the page level:
None	None, Simple, Audit
Simple	Simple, Audit
Audit	Audit

Related topics

What is an item?
Changing an item's version control option
Changing an item's current version
Enabling item version control at the page group level
Enabling item version control at the page level

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